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Email Governance
GmailOutlook

AI Email Governance

Once an AI assistant can read and send mail, your inbox becomes part of your AI risk. PortEden lets you govern it deliberately: decide which AI clients can touch which mailboxes, what they may do, what gets redacted, and prove every action in one audit trail.

Connect PortEden to email (Gmail, Outlook & Exchange)

Cloud MCP connector URL

https://mcp.porteden.com/email

Add as a connector in

ClaudeChatGPTGrokGeminiCopilot
Read full MCP connector setup docs

How PortEden Protects You

Six layers of security between AI and your data.

Access Scope by Mailbox and AI Client

Decide which mailboxes, labels, and folders each AI client may read. Legal's inbox stays off-limits to general assistants; support sees only its queue.

Confirm Before Send

Let assistants draft, but require human approval before anything sends, forwards, or deletes. Every approval is recorded and attributable.

Redaction on Read

Strip PII, account numbers, PHI, and secrets from message bodies before the AI sees them, so assistants summarize and triage without the raw data.

Audit and Attribution

Every read, draft, and send logged to a user and an AI client in one timeline, SIEM-exportable, mapped to the controls your auditor reads.

Get Started in 3 Steps

1

Connect Your Mailboxes

Install the PortEden CLI or add the cloud MCP connector to your AI client, then connect Gmail, Outlook, and Exchange via secure OAuth.

2

Set Your Governance Policy

Define which AI clients may read which mailboxes, set action limits and confirm-before-send, and choose what to redact, with global defaults and per-mailbox overrides.

3

Govern Every Assistant

Point any AI client at PortEden. Every request is checked against your policy and recorded in one audit trail you can hand to a reviewer.

Without vs. With PortEden

Without PortEden

  • AI assistants inherit the whole mailbox by default
  • Sends and deletes happen with no human approval
  • PII and secrets flow into the AI with every read
  • No attributable record of which AI did what
  • Each provider and assistant governed separately, if at all

With PortEden

  • Each AI client scoped to only the mail it should see
  • Confirm-before-send keeps a human in the loop on anything outbound
  • Sensitive values redacted before the AI receives them
  • One audit trail attributes every action to a user and an AI client
  • One governance policy enforced across Gmail, Outlook, and Exchange

Related Solutions

Looking for guidance specific to your industry? See industry pages →

Frequently Asked Questions

What is AI email governance?
AI email governance is the set of policies, controls, and oversight that decide what AI assistants and agents are allowed to read, send, and act on in your email, and that record what they actually did. PortEden applies it at the boundary between your AI clients and Gmail or Outlook: access scope per mailbox, action limits, redaction, confirm-before-send, and an audit trail attributable to a user and an AI client.
How is AI email governance different from AI email security?
AI email security usually means using AI to detect phishing and account takeover, protecting the inbox from attackers. AI email governance governs the AI assistants you connect to email, controlling and auditing what they can read, send, and do with the data inside. PortEden focuses on governance; most organizations run both.
Can I require human approval before an AI sends email?
Yes. PortEden supports confirm-before-write, so an AI assistant can draft replies but a human must approve anything that sends, forwards, or deletes. You can apply this per AI client, per mailbox, or globally, and every approval is recorded in the audit trail.
Does AI email governance work across Gmail and Outlook?
Yes. PortEden enforces one governance policy across Gmail, Outlook, and Exchange. Set global rules and per-mailbox overrides, and every read, draft, and send is logged in a single audit trail regardless of provider.
How does PortEden keep PII out of the AI when it reads email?
PortEden redacts sensitive values from message bodies before the AI sees them. SSNs, account numbers, PHI, and secrets are stripped at the boundary, so an assistant can summarize and triage mail without ever receiving the raw data. Each redaction is recorded in the audit trail.

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